Distance Education Department

Accessibility Guidelines

Instructor Resources

Accessibility Resources

Distance Education Accessibility Guidelines
  • To Care and Comply: Accessibility of Online Course Content Video by PCC
  • Screen Reader User's Experience and MS Word Video

  • Resources on How to Make Your Files Accessible
  • Microsoft Office - Cheat Sheets for Microsoft Office Files & Adobe Acrobat by NCDAE
  • Video Tutorial - Creating Accessible Documents Training by Galer Dietrich (3-hour presentation)
  • Creating Accessible Documents Training by Galer Dietrich (Portable Document Format)
  • Microsoft Accessibility Videos

  • Word Files
  • Creating Accessible MS Word Documents (Step-By-Step with Pictures)

  • Heading Styles help the organization of the content for all students
  • Adding a heading style
  • Modifying a heading style
  • Using Headings in MS Word (Video by PCC)

  • Tables are very useful for displaying a large amount of data in an organized manner, such as your course schedule, office hours, etc. In order to make a table accessible for individuals who are blind, have a visual impairment, or a learning disability, provide row and column headers. The text-to-speech software by default will read the information in a table horizontally, cell by cell, row by row.
  • Repeating a table heading on subsequent pages
  • Adding an alt-text to a table
  • Adding a hyperlink (video)
  • Use the Accessibility Checker for Windows to find and resolve accessibility issues
  • Use the Accessibility checker for Mac to find and resolve accessibility issues

  • Canvas Digital Accessibility
  • Writing Your accessible syllabus in Canvas (video)

  • PowerPoint Files
  • Creating Accessible MS PowerPoint Documents
  • Tips for PowerPoint by Penn State University
  • PowerPoint Accessibility by Portland Community College
  • Use the Accessbility Checker for Windows to find and resolve accessibility issues
  • Use the Accessibility checker for Mac to find and resolve accessibility issues

  • Adobe Acrobat Video Files
  • Creating Accessible PDF Documents in Adobe Acrobat XI by NCDAE
  • How to Create, Verify, and Fix PDF Accessibility (Acrobat Pro)

  • Excel Files
  • Make your Excel spreadsheets accessible
  • Use the Accessbility Checker for Windows to find and resolve accessibility issues
  • Use the Accessibility checker for Mac to find and resolve accessibility issue

  • Making your Image, Audio, and Video Accessible in Canvas
  • How to embed images from the web and add "alt text" or "alt tag" to a photo.
  • How to embed images from Canvas and add "alt text" to a photo.
  • How to embed images from Flickr Creative Commons and add "alt text" to a photo in the Rich Content Editor.
  • CANVAS - How to Use the Accessibility Checker in the Rich Content Editor
  • CANVAS Course - Assessing Accessibility of Online Content

  • NOTE: All Videos Must be Closed-Captioned and All Audios Must Have a Transcript
  • How to Create a Hyperlink in the Rich Content Editor as an Instructor

  • Tips for Creating Good Hyperlinks
  • Use meaningful descriptions of what the link is when creating links. The linked text should make sense out of context.
  • Don't use the word "link" in the link description.
  • Avoid describing links with phrases such as "click here," "more information," & "read more."
  • Don't use the URL of the website in the link.

  • Other Helpful Links
  • University of Washington's Accessible Technology - Making Images Accessible
  • CSUN's Universal Design Center - Best Practices for Accessible Images
  • Creating Accessbile Electronic Documents - A Compiilation of Federal Guidance, Checklists, and Testing Information for Creating and Maintaining Accessible Documents, including Word, PDF, Excel, and PowerPoint

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